MINUTES

REGULAR BUSINESS MEETING OF CITY COUNCIL

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Council Chamber, City Hall
PRESENT:
  • His Worship, Mayor C. Clark, in the Chair
  • Councillor C. Block
  • Councillor T. Davies
  • Councillor R. Donauer
  • Councillor B. Dubois
  • Councillor S. Gersher
  • Councillor H. Gough
  • Councillor D. Hill
  • Councillor Z. Jeffries
  • Councillor D. Kirton
ABSENT:
  • Councillor M. Loewen
ALSO PRESENT:
  • City Manager J. Jorgenson
  • City Solicitor C. Yelland
  • Chief Financial Officer C. Hack
  • General Manager, Community Services L. Lacroix
  • General Manager, Transportation & Construction T. Schmidt
  • General Manager, Utilities & Environment A. Gardiner
  • City Clerk A. Tittemore
  • Deputy City Clerk S. Bryant

The Chair will call the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirm roll call. 

  • Moved By:Councillor Dubois
    Seconded By:Councillor Gough
    1. That the letter requesting to speak from Cary Tarasoff, dated November 20, 2022, be added to Item 8.2.1;
    2. That the letter requesting to speak from Cary Tarasoff, dated November 20, 2022, be added to Item 8.2.2;
    3. That the items with speakers be considered immediately following consideration of the Consent Agenda:
      1. 8.2.1 - Cary Tarasoff;
      2. 8.2.2 - Cary Tarasoff; and
    4. That the agenda be confirmed as amended.
    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)

There were no declarations of conflict of interest.

  • Moved By:Councillor Kirton
    Seconded By:Councillor Gersher

    ​That the minutes of the Regular Business Meeting of City Council held on October 31, 2022, be adopted.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)

This is a standing item on the agenda in order to provide Council Members an opportunity to provide any public acknowledgements. 

Mayor Clark provided condolences on behalf of Council for the recent passing of Joan White, who was a member of the Saskatoon Municipal Review Commission, acknowledging her contributions on the committee and community.

Mayor Clark acknowledged the Huskies men's football team and their moving forward to the Vanier Cup.

Items 8.2.1, 8.2.2 and 8.2.5 were removed from the Consent Agenda.

  • Moved By:Councillor Block
    Seconded By:Councillor Gough

    ​That the Committee recommendations contained in Items 8.1.1 to 8.1.3; 8.2.3; 8.2.4; 8.3.1; 8.4.1; and 8.5.1 to 8.5.3 be adopted as one motion.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)

    Item 8.2.1 was considered next. 


    1. That the reporting timeline set out in Appendix 2: Climate Action Plan: Reporting Timeline be approved in principle; and
    2. That the Administration report every second year on Climate Action Plan progress (including emissions inventories, Low Emissions Community Plan, Corporate Climate Adaptation Strategy, and other relevant sustainability strategies).
    1. That the Administration implement Option 4 as a fixed bridging subsidy ($100.00) starting in fiscal year 2024, and simultaneously work toward implementing Option 5, the Universal Low Income Subsidy program for fiscal year 2027;
    2. That Administration report back no later than Quarter 3 of 2023, with further information on scope and timelines for the implementation of Option 4, including detailed administration and implementation costs; and
    3. That the Administration be directed to develop a Council Policy on User Fees and Subsidies to clearly identify principles and objectives on where to charge fees and offer subsidies and report back to the appropriate committee no later than Quarter 4 of 2023.

A request to speak from Cary Tarasoff, dated November 20, 2022, was provided. 

This item was removed from the Consent Agenda.

Councillor Dubois introduced the item as Chair of the Standing Policy Committee on Transportation.

Cary Tarasoff spoke to the matter and responded to a question of Council.

City Auditor Saleem responded to questions of Council.  

  • Moved By:Councillor Dubois
    Seconded By:Councillor Gough

    That the information be received.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)

A request to speak from Cary Tarasoff, dated November 20, 2022, was provided. 

This item was removed from the Consent Agenda.

Councillor Dubois introduced the item as Chair of the Standing Policy Committee on Transportation.

Cary Tarasoff spoke to the matter.

General Manager, Transportation and Construction and Interim Director of Saskatoon Transit Mollenbeck responded to questions of Council.

  • Moved By:Councillor Dubois
    Seconded By:Councillor Block

    That the information be received.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)

    Item 8.2.5 was considered next. 


    1. That the Recommended Plan of the Circle Drive West Functional Planning Study be added to the Saskatoon Transportation Master Plan (STMP) Infrastructure List for future prioritization;
    2. That the Circle Drive West Functional Planning Study and 11th Street West Grade Separation Concept Plan be listed together as a common construction project on the STMP Infrastructure List;
    3. That the Administration proceed with developing alternative neighbourhood access concepts for Montgomery Place, including stakeholder engagement, that does not include at-grade rail crossings and report back when complete; and
    4. That the Administration engage with regional partners about alternative access between Highway 7 and Circle Drive South.

This item was removed from the Consent Agenda. 

Councillor Dubois introduced the item as Chair of the Standing Policy Committee on Transportation.

General Manager, Transportation and Construction Schmidt, General Manager, Utilities and Environment Gardiner, and Director of Sustainability South responded to questions of Council. 

  • Moved By:Councillor Dubois
    Seconded By:Councillor Gersher
    1. That the fleet replacement strategy provided in Option 3 – The Fully Accelerated Approach be approved, subject to a funding strategy for the city contributions for the ZETF program; and
    2. That in 2023 funding of $6.5M be approved for the purchase of five 40-foot conventional diesel buses and three 60-foot articulating diesel buses to be funded by the Federal Support for Transit and Housing Program (STHP).
  • IN AMENDMENT

    Moved By:Councillor Gersher
    Seconded By:Councillor Gough

    That recommendation 1 be amended by adding the following words after "be approved" "...subject to additional reporting for the 30 diesel articulating buses and..."

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)
  • VOTE ON MAIN MOTION AS AMENDED

    1. That the fleet replacement strategy provided in Option 3 – The Fully Accelerated Approach be approved, subject to additional reporting for the 30 diesel articulating buses and subject to a funding strategy for the city contributions for the ZETF program; and
    2. That in 2023 funding of $6.5M be approved for the purchase of five 40-foot conventional diesel buses and three 60-foot articulating diesel buses to be funded by the Federal Support for Transit and Housing Program (STHP).
    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)

    Item 10.5.1 was considered next. 


    1. That the current contract, with the SPCA to provide pound services for the City for 2023, be amended with an increase in funding, as outlined in Appendix 1 of the November 8, 2022 report of the General Manager, Community Services;
    2. That Administration be directed to undertake the work to establish a new grant program, to provide funding support for adoption and shelter services, with funding for the program to be phased in;
    3. That Administration bring forward the costs and funding options, to support the above recommendations, to the 2023 Business Plan and Budget deliberations; and
    4. That the City Solicitor be requested to prepare the appropriate amending agreement for the 2023 Pound Services Contract with the SPCA and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.
    1. That Option 3 be approved which includes the signing of the WESK Charter and utilizing these principles to continue to build a more holistic approach to Social Procurement; and
    2. That the Mayor be authorized to sign the WESK Charter on behalf of City Council.
    1. That the City employ an independent professional human resources consulting firm or similar to review the work required of Council members and their council assistants, to determine what additional support may be required;
    2. That the City reviews the multiple existing policies related to Councillor travel expenses and consolidates them into one clear and consistent policy document, including a section that specifies funding for attendance at SUMA and FCM events and updated language to reflect current committee structures;
    3. That the City expands the City webpage - Council Member Expenses – so that it describes all Mayor and Councillor benefits and entitlements, and links to the described policies and expense reports;
    4. That the City review Policy Communications and Constituency Relations Allowance C01-027, and revise references to the election period in generalized terms rather than specific dates, ensuring an appropriate prorated reduction to the CCRA spending is enforced – two months;
    5. That the City amend Policy Communications and Constituency Relations Allowance C01-027, Section 3.4 Reimbursements, and Section 3.2 (f) - Constituency Relations – Conditions, to note that a paid receipt is always required; and
    6. That Council completes a self-evaluation of the CCRA program effectiveness, combined with potential program resource enhancements as per recommendation 1.
  • That the recommended appointments to Boards, Commissions and Committees and any further direction as in Appendix 1 to this report, be approved.

  • 1.That The Procedures and Committees Bylaw, 2014 be amended to:

    a. add wording making it clear that items that are deferred from a previous meeting will be included as unfinished business on the next agenda;

    b. allow for the cancellation of a regular Council meeting by the City Clerk in consultation with the Chair and key Administration for lack of agenda items and that the City Clerk give at least 24 hours’ notice of the cancellation to Council members and the public;

    c. include a deadline for communications must be received by the City Clerk for special meetings by a time as designated on the official notice of meeting;

    d. add appropriate wording to confirm that no additional communications will be added when there is not new information presented at the deferred date of consideration;

    e. add appropriate wording

    i. to include the five-minute speaking rule for matters on the Council or Council Committee Agenda;

    ii. to include a provision for the Chair to have discretion to allow for up to five additional minutes for persons with disabilities or who require an interpreter;

    f. route inquiry responses through the appropriate Standing Policy Committee;

    g. add wording that except for matters that require public hearing and public notice, that a deferral motion be to a general date if a fixed date is unknown;

    h. include the Mayor is the Chair of the Governance and Priorities Committee for Special Meetings of that Committee;

    i. change the election of the Chair of the Standing Policy Committees to be held at the first SPCs meeting of the year;

    j. allow for communications from applicable partners to be routed from the SPC to City Council for information;

    k. allow for an extension of time of a Standing Policy Committee on the consent of the majority of members present for no longer than 15 minutes beyond its end time;

    l. to clarify that Council/Committee actions regarding matters added to Council/Committee as Urgent Business shall be limited to a motion to:

    i. accept as information; or

    ii. referred to the administration

    m. include for the five (5) minute speaking rule for members of Standing Policy Committees;

    n. amend schedule C of the Bylaw to have Requests to Speak on new matters fall just before Communications requiring direction to reflect current practice;

    o. amend schedule C of the bylaw to have Administrative and Legislative reports be considered in the following order: Decision Reports, Approval Reports, Information reports;

    p. change the policy areas and delegated authority as outlined in part C. of this report; and

    2. That the City Solicitor prepare the necessary Procedure Bylaw amendments as outlined in the November 14, 2022, report of the City Clerk.

Chief Financial Officer Hack introduced the report. 

  • Moved By:Councillor Dubois
    Seconded By:Councillor Block
    1. That Capital Project P.10015 Electric Vehicle Adoption Roadmap be increased by $139,000 funded by the FCM Green Municipal Fund;
    2. That Capital Project Capital Project P.10015 Electric Vehicle Adoption Roadmap transfer $35,000 to P.01957 Community Electric Vehicle Adoption Strategy; and
    3. That the Mayor and City Clerk be authorized to execute the agreements from FCM under the Corporate Seal.
    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)

City Solicitor Yelland introduced the report. 

  • Moved By:Councillor Block
    Seconded By:Councillor Gersher

    That permission be granted to introduce Bylaw No. 9854, The Waterworks Amendment Bylaw, 2022, and give same its FIRST reading.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)
  • Moved By:Councillor Block
    Seconded By:Councillor Gough

    That Bylaw No. 9854 now be read a SECOND time.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)
  • Moved By:Councillor Block
    Seconded By:Councillor Kirton

    That permission be granted to have Bylaw No. 9854 read a third time at this meeting.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)

    Councillor Donauer excused himself temporarily from the meeting.


  • Moved By:Councillor Block
    Seconded By:Councillor Dubois

    That Bylaw No. 9854 now be read a THIRD time, that the bylaw be passed and the Mayor and the City Clerk be authorized to sign same and attach the corporate seal thereto.

    In Favour: (9)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (2)Councillor Donauer, and Councillor Loewen
    CARRIED UNANIMOUSLY (9 to 0)

City Solicitor Yelland introduced the report. 

  • Moved By:Councillor Block
    Seconded By:Councillor Gersher

    That permission be granted to introduce Bylaw No. 9847, The Traffic Amendment Bylaw, 2022 (No. 5), and give same its FIRST reading.

    In Favour: (9)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (2)Councillor Donauer, and Councillor Loewen
    CARRIED UNANIMOUSLY (9 to 0)
  • Moved By:Councillor Block
    Seconded By:Councillor Dubois

    That Bylaw No. 9847 now be read a SECOND time.

    In Favour: (9)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (2)Councillor Donauer, and Councillor Loewen
    CARRIED UNANIMOUSLY (9 to 0)

    Councillor Donauer returned to the meeting.


  • Moved By:Councillor Block
    Seconded By:Councillor Kirton

    That permission be granted to have Bylaw No. 9847 read a third time at this meeting.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)
  • Moved By:Councillor Block
    Seconded By:Councillor Gough

    That Bylaw No. 9847 now be read a THIRD time, that the bylaw be passed and the Mayor and the City Clerk be authorized to sign same and attach the corporate seal thereto.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)

City Solicitor Yelland introduced the report.

  • Moved By:Councillor Block
    Seconded By:Councillor Gersher

    That permission be granted to introduce Bylaw No. 9853, The Traffic Amendment Bylaw, 2022 (No. 6), and give same its FIRST reading.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)
  • Moved By:Councillor Block
    Seconded By:Councillor Kirton

    That Bylaw No. 9853 now be read a SECOND time.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)
  • Moved By:Councillor Block
    Seconded By:Councillor Dubois

    That permission be granted to have Bylaw No. 9853 read a third time at this meeting.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)
  • Moved By:Councillor Block
    Seconded By:Councillor Gough

    That Bylaw No. 9853 now be read a THIRD time, that the bylaw be passed and the Mayor and the City Clerk be authorized to sign same and attach the corporate seal thereto.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)

City Solicitor Yelland introduced the report.

City Clerk Tittemore responded to a question of Council regarding a signing ceremony.

  • Moved By:Councillor Block
    Seconded By:Councillor Gough
    1. That City Council approve the proposed content of the Municipal Services and Compatibility Agreement; and
    2. That His Worship the Mayor and the City Clerk be authorized to execute the Agreement.
    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)

The City Clerk reported that Councillor Block provided the following Notice of Motion at City Council's Regular Business Meeting held on October 31, 2022:


'That the City of Saskatoon has several multi-use pathways (MUPs) and an approved Active Transportation Plan that calls for more MUPs;


And whereas the design for multi-use pathways does not currently include locations/spaces or a level of service for garbage receptacles or other trail side amenities;


Therefore be it resolved that Administration report back on the current level of services for garbage receptacles and trail side amenities along MUPs, and provide options for consideration on a level of service for existing MUPs and new MUPs in time for the 2024-2025 multi-year budget deliberations.'

  • Moved By:Councillor Block
    Seconded By:Councillor Gersher

    That the City of Saskatoon has several multi-use pathways (MUPs) and an approved Active Transportation Plan that calls for more MUPs;

    And whereas the design for multi-use pathways does not currently include locations/spaces or a level of service for garbage receptacles or other trail side amenities;

    Therefore be it resolved that Administration report back on the current level of services for garbage receptacles and trail side amenities along MUPs, and provide options for consideration on a level of service for existing MUPs and new MUPs in time for the 2024-2025 multi-year budget deliberations.

    In Favour: (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor C. Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent: (1)Councillor Loewen
    CARRIED UNANIMOUSLY (10 to 0)

The meeting adjourned at 2:39 p.m.

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